Current Open Role(s) at DOC NYC:
Submissions Consultant
Statement of Work
The Submissions Consultant works closely with the Artistic Director to assist with the processing of submissions for program consideration. Areas of responsibility include:
- Handle submissions-related email account submissions@docnyc.net and all replies, in accordance with festival policies
- Assemble a vetted and diversified Screening Committee of 40-50 qualified first-look reviewers, and provide guidance on submitting their Vendor Registration and Independent Contractor agreements with DOC NYC’s parent organization.
- The process of vetting new Screening Committee members includes video interviews that explain DOC NYC’s expectations and protocol for evaluations, and to determine if the new member will be a fit for DOC NYC’s culture. It could also include setting an initial probationary period of approximately 10 films to gauge evaluation capabilities, before fully accepting the new applicant as a Screening Committee member.
- Collect demographic information on a voluntary basis from the Screening Committee members to ensure a team that has a general balance of gender identifications, races, religious backgrounds, ethnicities, ages, accessibilities, sexual orientations, life experience such as parents/non-parents, etc.
- Review all FilmFreeway submissions records (for both DOC NYC and DOC NYC’s Short Lists) as they come in.
- Verify eligibility – particularly, that premiere did not occur before Sept 2024 and/or that the film is not currently available online
- Transfer FilmFreeway data to DOC NYC’s Airtable base
- Communicate assignments and due dates (for submission of Airtable screening reports) to Screening Committee members. Follow-up to ensure assignments are completed on schedule.
- Check in regularly with Artistic Director to discuss Screening Committee evaluations, programming and departmental needs
- Review Screening Committee evaluations for quality check and control, and provide ongoing feedback to Screening Committee members on their evaluations.
- Handle a tracking system to verify Screening Committee task completion tracking.
- Provide assistance to Programmers with replacements for broken links or other issues that may arise with screeners
- When the screening process has been completed, assist Screening Committee members to comply with DOC NYC’s parent company procedures for receiving payment.
- When the programming process has been completed, handle FilmFreeway updates of confirmed films – convert judging status “Undecided” to “Selected”, etc.
- When the notification dates arrive, handle notifications to filmmakers who have not been selected, and convert judging status to “Not Selected”
- After all FilmFreeway notifications have been sent, set automated reply to submissions@docnyc.net email account
- Provide right-hand support for Artistic Director on other programming related duties related to the submitted films, as needed
- Prepare a wrap report on all duties, with recommendations for future improvements as may be applicable
- Optional: Screen films assigned based on DOC NYC criteria within the time frame given by the Artistic Director
Qualifications
- Knowledge of documentary film aesthetics
- Experience of working in the documentary film industry or in the arts or entertainment sectors with a mix of nonprofit and for-profit experience
- Proficiency with Airtable platform is a must
- Ability to work with discretion and safeguarding confidential information
Contractor to be credited as Submissions Manager for the above work.
Dates: January 2025-October 3, 2025.
Pay: $8,000 flat
To apply, please complete application form and submit cover letter, resume and references to: